Kettering, , United Kingdom
Regional Recruitment Services
A Fantastic opportunity exists for an Office Manager/PA to join a leading construction company building prestigious retirement homes with a basic salary of up to £27,500 per annum plus annual bonus. The position will be based at their new Head Office in Kettering for the East Midlands.
Basic salary of £27,500 per annum
Private Health Care
Genuine opportunities for career progression
24 days holiday + Bank Holidays
DUTIES INVOLVED IN THIS ROLE:
Receive and handle the Managing Director’s post and telephone calls, relaying messages and ensuring prompt action is taken where appropriate.
Organise and make arrangements for Regional events ie annual regional kick-off rally/Christmas Party, including catering arrangements, hiring venue, equipment and preparing materials for the event, as directed by the Managing Director.
Ensure the smooth running of the office including secretarial and Reception cover, maintenance of office equipment, such as computers, telephone system, photocopiers, in accordance with policies and procedures. This may also necessitate assisting other departments when workload or staff shortages dictate.
Arrange temporary staff as necessary and co-ordinate student work experience placements as required.
Collect information for the monthly Board report and prepare and distribute the report in accordance with the Managing Director’s instructions and any other set procedures.
Maintain manual HR records for all staff and operate the computerised HR System (Empower) for the region including the input and retrieval of information and updating as required. Also produce reports providing staff information to managers as required.
Ensure all recruitment is carried out in line with policy and give advice to managers and ensure proper authorisation is given for all vacancies and that a staff starter form is completed for all appointments. May also be required to assist with recruitment of staff including conducting initial interviews for secretarial, reception and administrative staff.
Obtain appropriate authorisation for recruitment advertisements and liaise with the HR Advisor for the production and placement of advertisements.
Process authorised holiday request forms, ensuring holiday entitlement is not exceeded, and duration of holidays is in accordance with Company policy.
On a half yearly basis, calculate additional holiday accrual for Part-Time Sales Consultants and Casual Sales Consultants to compensate them for additional days worked.
Provide assistance in arranging training courses as required and authorised, in liaison with the Group HR Department as necessary. Keep records of all training courses attended by all staff on the Learning Management System (LMS). Report on monthly board report and ensure any available CITB grant is claimed.
Office Management Responsibilities:
Ensure coordination of the administrators / coordinators in the office to provide service for the office including reception functions (phone, deliveries, post, visitors, meeting room management)
As senior secretary in the Region the post holder will also provide support and advice for secretarial and administration staff generally and may be required to organise secretarial cover for the Region.
Oversee the availability of suitable stocks of stationary and “vending” items (tea / coffee), water coolers
Building management – ensure regular maintenance and services undertaken. Have a list of approved contractors to call out in the event that issues arise. Liaise with Customer Services / Commercial for any larger repair or maintenance work needed in the office
Monitor and arrange waste/recycling/confidential material removal
Education to GCSE level standard, including English and Mathematics.
Secretarial qualifications to include advanced typing skills and audio typing. Shorthand may also be required.
Other computer or office administration qualifications would be an advantage, as would HR administration.
Secretarial experience at a senior level is considered appropriate to this role.
Must be computer literate, preferably experienced in using Microsoft Word, Excel Spreadsheets, PowerPoint and in using databases.
Experience in office management and HR administration would be useful but not essential.
If you are interested in this opportunity, please apply directly through this website or send your CV in to us directly at If you would like to speak to us in more detail before applying, please call (Apply online only) and ask for John Boggis.
If you have not been contacted regarding your application within 7 days please assume that you have not been successful. We will however retain your application for any future roles for which you may be suitable.
This position is advertised on behalf on Regional Recruitment Services Ltd. We also have a variety of other permanent and temporary positions available ranging from Supply Chain, Logistics, Administration, Sales, Secretarial, Finance and Accounts, Customer Service, I.T., Engineering, Industrial, Driving and Construction. To view all of our positions available throughout the United Kingdom, please visit our website